Skip to main content
Attendance Specialist
Teresa Hernandez (831) 728-7832 ex: 5291 Attendance Specialist

Attendance Office Phone:
(831) 728-7832

English Ext. 5291

Spanish Ext. 5191

Attendance

PVUSD Attendance Policy

As established by California Education Code 48205 and PVUSD Board Policy 5113 (a), a student may be excused from school when the absence is:

  • Illness:   a doctor’s note may be required for extended illness.

  • Quarantine:   directed by a doctor.

  • Medical, dental, optometry or chiropractic appointment for treatment:  elective treatment should be scheduled for outside of normal hours.

  • Attending the funeral service of an immediate family member:  funeral service absence will not be more than three days unless the service is conducted outside of California.

  • Jury Duty.

  • Absence to obtain required immunizations:  if the absence is not more than five days.

  • Court appearances:  either as a defendant or as a subpoenaed witness.       

  • Observation of a holiday or ceremony of the student’s religion:  with pre-approved written permission from the attendance office.

Frequently Asked Questions:

  • How long do I have to excuse my student's absence?  You have 72 hours from the date upon which your student was absent to excuse your student's absence.  The parent/guardian should "clear" the absence in person, by telephone, or in writing.  If writing a note, then please write in pen and include:
    • Student's name and ID number
    • Grade level
    • Date(s) of absence
    • Reason for absence (excused absences must adhere to the PVUSD policy described above)
    • Signature of parent or legal guardian with date note was written
  • How can I stop receiving letters and notifications that my student has been absent?  The letters and notifications may stop if your student clears UNEXCUSED absences by attending Saturday Academy.  Your student may still receive notifications regarding EXCESSIVE EXCUSED absences, to remind parents/guardians of the important of your student's attendance in school.  Poor attendance decreases opportunities for learning.
  • Why does my student have to attend Saturday Academy?  Saturday Academy is an intervention aimed at providing students with poor attendance increased opportunities to learn in the presence of an Aptos High School staff member.  Student attendance in Saturday Academy will clear unexcused absences and tardies.
  • Why does my student have unexcused absences if I called the Attendance Office and informed them that my student would be out of school?  An unexcused absence occurs, despite parent notification to the attendance office, if the absence does not align with the PVUSD Attendance Policy.  
  • What do I do if my student has a medical appointment during school hours?  We ask that parents/guardians please do their best to support their student's academic success by trying to schedule all routine medical and dental appointments outside of school hours, and we understand that this may not be possible.  Please call our Attendance Specialist (Teresa Hernandez) to excuse your student.  Your student will receive an Off-Campus pass from Ms. Hernandez.
  • What if my student gets ill at school?  Students who become ill after arriving on campus must check in at the Health Office.  Mabel Marquez (at 831-728-7832, ext. 5192) will contact parents/guardians regarding your student's health and your student will be excused from classes. 
  • Who can I talk to to resolve an issue related to my student's absence?  Any concerns regarding student attendance may be resolved by one or more of the following methods
    • Contact the attendance office Teresa Hernandez 728-7832 ext. 5291 (English) and 5191 (Spanish)
    • Contact the student’s school counselor
    • Contact the Assistant Principal, Kathryn Kriscunas 728-7832 ext. 5177

Aptos High is a CLOSED Campus:

Students must have approval by note or phone call from a parent/guardian AND a pass from the attendance office before leaving campus.  This process ensures your student's safety.  Please know that after your student check's out of the campus, then they must leave campus immediately.

Students that leave campus without a pass will receive an unexcused absence for the time that they are gone and the absence cannot be cleared.  

  

Interventions for Absences:

Saturday Academy is assigned as a result of attendance issues.  Students with 18 or more period absences are considered truant and subject to refer to the School Attendance Review Board (SARB) and possible transfer to an alternate site.

Cuts / Unexcused Absences
Number of Period Absences Consequence / Intervention
6 - 7 Attend 1 Saturday Academy
8 - 14 Attend 2 Saturday Academies
15 - 21 Attend 3 Saturday Academies

 

Additional Information:

Homework
Homework may be requested by students and/or parents on the 2nd day of an extended absence or illness.  Requests should be directed towards each teacher via email and/or a phone message.  Students have two days for every one day of excused absence to complete their homework.


Excessive Excused and/or Unexcused Absences
Absences extending beyond three days may require a doctor’s note. Students who establish a pattern of excessive excused and/or unexcused absences may be referred to a Student Study Team for assistance in improving their attendance and Saturday Academy.  


Habitual Truancy
Students identified as a “habitually truant” (after 18 or more unexcused period absences) may be referred to the School Attendance Review Board (SARB) for truancy mediation.  The appropriate assistant principal will counsel the student, notify parents and administer disciplinary action as necessary.